Most companies choose digital black and white copiers or digital color copiers with a variety of features. Digital copiers — also called multifunction copiers — produce less noise than analog copiers, have fewer moving parts (which usually means fewer mechanical problems), better reproduce fine lines and photographs with similar features. Even with minimal training, your staff can quickly get used to operating a digital copier.
Main Reasons: Base your decision to buy a copier on your monthly volume, copy speed, color copying needs, and network connectivity requirements, not bells and whistles. A small office copier should work for businesses that plan to make less than 1,000 copies per month. However, you'll find more advanced features and service guarantees offered with business-grade copiers. Expect prices to increase as copier capacity, speed, and monthly volume increases.
Look at the cost of copier consumables
Remember to figure in the cost of consumables, such as toner. Color copier consumables, such as paper, color toner and developer, often have a higher cost than consumables used by black and white copiers. For example, paper used for color prints is usually brighter, heavier, and more expensive than paper used for regular copying.
Evaluate Copier Features
Connect a network multifunction copier to your internal network and allow your staff to print, copy, or send faxes from their computers. Because the machine is still a copier, users can also make collated, even stapled, sets of documents without having to leave their seats.
Decide How Much Copier Memory You Need
Copiers use RAM, the same memory used in computers, to support features such as scan once/print many, automatic page numbering, faxing, and printing. Copiers come with anywhere from 4 MB to 256 MB and higher of RAM, and you can install additional memory to boost productivity and enable more memory-intensive features. In some cases, a fairly small cache of memory is dedicated for each function - copying, printing, and faxing. In other configurations, a single larger cache is shared between functions. Find out how memory is allocated before you decide on how much to buy. Insufficient memory will result in slower output and an inability to print or copy new documents.
Service Your Copiers